Quick checklist
Before the final day
- Gather the check-in pack and any interim notes.
- List any agreed repairs or replacements.
On the day
- Wide photo of every room.
- Close-ups of any damage, plus a wide shot for context.
- Meter readings.
- Photos of keys returned (or note what wasn't).
At a glance
A strong check-out pack compares condition clearly and avoids last-minute evidence gaps.
TL;DR for busy property managers
- Compare room-by-room against check-in to show change clearly.
- For each issue, capture context shot + close-up + factual note.
- Include meter readings and keys status before sign-off.
What to include in your notes
- Cleaning standard.
- Any new damage since check-in.
- Anything missing that was supplied.
Common mistakes
- Only photographing the problems.
- Forgetting meter readings at check-out.
- Mixing check-in and check-out photos together.
Using TenancyKit
- Export the inspection to create a proof pack.
- Share the PDF when needed.
FAQ
What should a check-out proof pack include at minimum?
A dated check-in reference, dated check-out record, room-by-room photos and notes, meter readings, and keys returned details.
Should I only include damaged areas?
No. Include room-wide context so condition changes are easy to verify.
Run this process faster in TenancyKit
Capture room-by-room photos, notes and meter readings, then export a clean evidence pack your agency can send with confidence.
Tip: use this guide as your branch SOP, then mirror the same room-by-room structure in your exports.
Related guides for letting agencies
Check-in inventory: what to capture (UK)
Room-by-room checklist for stronger move-in evidence.
Read guide →
Interim inspection checklist
Focused mid-term checks without turning visits into full re-inventories.
Read guide →
Deposit dispute evidence (UK): the basics
What makes evidence stronger and what commonly weakens a claim.
Read guide →
What to photograph at move-in
The minimum photo set that saves arguments later.
Read guide →
Meter readings: what to record
Capture clear meter evidence at move-in and check-out.
Read guide →