Quick checklist
- Find the right meter (gas, electric, water).
- Take a clear photo of the meter showing the full reading.
- Take a second photo that shows where the meter is located.
- Note the date and whether it's a move-in, interim or check-out.
At a glance
Meter mistakes are common but preventable with two clear photos and simple labelling.
TL;DR for busy property managers
- Capture one clear close-up of the full reading and one location shot.
- Label whether it is move-in, interim, or check-out.
- If there are multiple meters, identify each one in your notes.
What to capture
- The number displayed (and the unit if shown).
- Any serial number or meter ID if it's easy to photograph.
- If there are multiple meters, label which one is which.
Common mistakes
- Photographing the wrong meter.
- Cropping out the unit or last digits.
- Taking a blurry photo and assuming it's fine.
Using TenancyKit
- Add meter readings during the inspection.
- Attach the photo to the relevant room or notes section.
- Export a proof pack if you need to share it.
FAQ
Should I include meter serial numbers?
If they are easy to capture, yes. They help confirm the reading came from the correct meter.
Do I need meter photos at both check-in and check-out?
Yes. Capturing both endpoints helps prevent utility handover disputes.
Run this process faster in TenancyKit
Capture room-by-room photos, notes and meter readings, then export a clean evidence pack your agency can send with confidence.
Tip: use this guide as your branch SOP, then mirror the same room-by-room structure in your exports.
Related guides for letting agencies
Check-in inventory: what to capture (UK)
Room-by-room checklist for stronger move-in evidence.
Read guide →
Interim inspection checklist
Focused mid-term checks without turning visits into full re-inventories.
Read guide →
Check-out proof pack: what to include
What to capture and how to structure evidence for handover/disputes.
Read guide →
Deposit dispute evidence (UK): the basics
What makes evidence stronger and what commonly weakens a claim.
Read guide →
What to photograph at move-in
The minimum photo set that saves arguments later.
Read guide →