Quick checklist
- Confirm notice/appointment.
- Take a wide photo of each room.
- Photograph any new damage or changes.
- Check for obvious leaks, mould, or ventilation issues.
- Check smoke/CO alarms visually (don't overcomplicate it).
At a glance
Use interim visits to track meaningful change, not to recreate a full inventory every time.
TL;DR for busy property managers
- Keep interim visits focused on change since the last record.
- Capture one room-wide photo plus issue photos where needed.
- Log follow-up actions before leaving the property.
What to look for (without digging through cupboards)
- Bathrooms: signs of leaks, mould, damaged sealant.
- Kitchen: extractor use, obvious grease build-up, appliance issues.
- Bedrooms/living rooms: stains, new marks, broken fittings.
- Windows/doors: any signs of drafts or damage.
Notes that matter
- Date and time.
- Who attended.
- Any follow-up actions needed.
Common mistakes
- Turning it into a full inspection every time.
- Taking photos but not writing what changed.
Using TenancyKit
- Create an interim inspection for the tenancy.
- Add any rooms/photos that matter.
- Export if you need to share it.
FAQ
How often should interim inspections happen?
Most agencies run them periodically during the tenancy based on management requirements and tenancy terms.
Do interim inspections replace check-in/check-out?
No. They supplement those records by documenting condition changes during the tenancy.
Run this process faster in TenancyKit
Capture room-by-room photos, notes and meter readings, then export a clean evidence pack your agency can send with confidence.
Tip: use this guide as your branch SOP, then mirror the same room-by-room structure in your exports.
Related guides for letting agencies
Check-in inventory: what to capture (UK)
Room-by-room checklist for stronger move-in evidence.
Read guide →
Check-out proof pack: what to include
What to capture and how to structure evidence for handover/disputes.
Read guide →
Deposit dispute evidence (UK): the basics
What makes evidence stronger and what commonly weakens a claim.
Read guide →
What to photograph at move-in
The minimum photo set that saves arguments later.
Read guide →
Meter readings: what to record
Capture clear meter evidence at move-in and check-out.
Read guide →